Position: Student Finance/Bursar, PT (20-25 hours per week)
Posting Date: September 2023
Application Due: Open Until Filled
Location: Erie, PA – In-person, not remote
Position Start Date: As soon as possible after filled
Reports To: Vice President of Administration
Pay/Salary Range: $18/hr – $21/hr
Erie County Community College (EC3), America’s newest community college, is a comprehensive community college located in northwest Pennsylvania currently offering various associate degrees and certificates. EC3 is focused on enhancing the county’s economic condition by increasing educational opportunities for the diverse population in Erie County and assisting individuals to enter careers that provide family-sustaining wages.
The Bursar manages student account-related items, including billing, collecting, receiving and recording payments. This position will also be the first point of contact for student-related questions and facilities-related needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES
This list is meant to be representative and not exhaustive in nature. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Responsible for opening/closing college facilities, as needed.
Communicates site and property issues with the VP of Administration as appropriate.
Serves as the first point of contact for student accounts, class schedule, and other student support questions and connects students to appropriate campus resources when necessary.
Maintains procedures to ensure accurate assessment, collection, and recording of student tuition, fees, and other student-account related receivables.
Maintains established procedures that will ensure accurate records of appropriate disbursements.
Prepares third party billings and accounts receivable statements in a timely manner, but not less than monthly.
Monitors delinquent accounts and collects past due payments using established procedures.
Maintains established cash procedures that ensure the security of funds received and the accuracy of recording and depositing of funds collected.
Assists with the preparation of year-end journal entries and reconciliations.
Works closely with Student Services and other departments and offices, regarding payment deadlines, refund dates, and other procedures.
As a member of the college community, all staff should perform their professional responsibilities in accordance with the goals, missions, and plans of the department, program, division, and College, in addition to contributing to the creation of a collegial culture.
All other duties as assigned.
SKILLS AND ABILITIES
Proficiency in MS Excel. Knowledge of accounting or finance-related software.
Ability to function effectively as a member of the finance team.
Ability to effectively adapt to changes in procedures.
Ability to communicate with tact and diplomacy with students, staff, and community.
Must use good judgment in situations which require strict confidentiality.
Possess the necessary technical skills to be efficient and productive in position.
Self-motivated with a high degree of organizational skill and attention to detail.
PHYSICAL DEMANDS OF POSITION
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand and walk, use hands to finger, handle, or feel; reach with hands and arms, and talk or hear. The employee must regularly sit at a desk and use a computer with monitors.
Specific vision abilities required by this job include close vision, ability to adjust focus, and arm’s length vision acuity.
Occasional lifting, of up to 20 pounds. The work environment is low to moderate noise.
Associate degree in business or related financial field and minimum two (2) years’ experience working in accounts receivable and/or accounts payable.
High school diploma/GED and minimum four (4) years’ experience in accounts receivable and/or accounts payable.
Solid computer skills, to include MS Office products (i.e., Word, Excel).
Knowledge of ERP or accounting software (i.e., Workday or Quickbooks).
Strong verbal, written, and interpersonal communication skills, specifically with experience working with diverse populations.
EEO Statement: Erie County Community College is committed to and affirms a policy of equal employment opportunity to all applicants, employees, and students without regard to race, color, religion, sex, sexual orientation, age, national or ethnic origin, disability, genetic information, gender identification, status as a disabled or Vietnam era veteran, or any other legally protected characteristic and to provide each and every individual with the ability to work in a safe, productive and professional work environment that is free from discriminatory practices.